Communications Support Officer

The roleThe primary purpose of this role is to provide high level and confidential support to the General Manager Stakeholder and Communications position and the wider stakeholder and communications team. The role prepares and coordinates meeting documentation, drafts and reviews correspondence, monitors ongoing costs and commitments, responds to requests for information, compiles and prepares reports and briefing notes, maintains general administrative functions including diary management and manages a fully integrated records management system.The role will also be responsible for arranging and book site tours and community information sessions to provide community engagement support, and creating, managing and maintaining project registers, databases, electronic files and records to ensure compliance with government document management policies.Key accountabilities

• Edit, format, compile and coordinate and track input for, and assist in the preparation of high quality correspondence, submissions, briefing notes, and project related documentation and presentations to support project/team activities
• Provide financial services including administering budget expenditure, monitoring purchasing activities, reconciling accounts and maintaining summary databases in line with best financial and audit practice
• Undertake diverse administrative processes including collecting, collating and reconciling timesheets, overtime approvals and attendance records, creating, managing and maintaining project registers, databases, electronic files and records to ensure compliance with government document management policy
• Organise committees and meetings, prepare and submit agendas, minutes and briefing papers, and periodically follow up on the status of actions arising from these meetings to support project/team operations
• Raise purchase order requests for goods and services, process invoices for payments and liaise with contractors and suppliers to organise the provision of goods and services and the maintenance of stores and equipment

What else can we offer?

• The opportunity to participate in establishing one of Australia’s largest infrastructure projects
• Capability development opportunities focused on your individual career goals
• Flexible working arrangements, including working remotely
• Support for First Nations people and Women’s progression into senior leadership roles.

Eligibility requirements

• Citizenship: Candidates must be an Australian citizen to be eligible for employment with the Authority.

Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at the Baseline Clearance Level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a verifiable background, for at least the preceding five years for Baseline Vetting clearances.How to Apply:To submit your application, please click Apply Now!For a confidential discussion, please contact Sarah Barry-Nguyen at or on during business hours