Executive Coordinator

In the role of Executive Coordinator, you will become a member of a dynamic team, within the Legal Business Support team providing a professional, confidential and efficient service requiring a high degree of independence, liaising extensively with a wide range of functional areas within the department and senior executives. We value collaboration, courtesy and treating others with respect.Job details Position status Fixed Term Temporary
Position type Flexible full-time
Occupational group Administration
Classification AO4
Workplace Location Brisbane Inner City
Job ad reference QLD/578029/24
Closing date 26-Jul-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration Until 18/10/24 with possibility of extension
Contact person Akiko McDougall
Contact details Phone: (07) 3066 7053
Access theSome of your responsibilities will include:

• Coordinating day-to-day business of the Chief Legal Officer, including meeting organisation, seminars, workshops, calendar / diary management and travel itineraries
• Managing unit correspondence, coordinating all incoming correspondence requests, monitoring due dates and ensuring adherence to Departmental style guides before arranging appropriate approval.
• Managing critical responses on behalf of the Chief Legal Officer, and Legal Officers as necessary, including liaison and negotiation with stakeholders to ensure urgent issues are identified, analysed, and referred to the appropriate officers for action or response within designated timeframes.
• Assisting with financial activities on behalf of the Chief Legal Officer and other Legal Officer staff, including travel expenses, allowance claims, taxi vouchers, purchase orders, RTAC’s and procurement of goods and services required.
• Managing filing systems for the Office of Chief Legal Officer and Legal team by:
• Regular review and maintenance of filing systems to ensure compliance with Recordkeeping Standards (DMS / Content Manager), legislation and other Departmental policies;
• Management of cabinet-in-confidence documents;
• Creating reports as necessary, to aid strategic running and management of the unit.
• Working as part of the Legal Business Support Team and undertaking administrative tasks as required, including processing accounts payable and accepting service of legal documents

Applications will remain current for 12 monthsJob Ad Reference: QLD/578029/24Closing Date: Friday, 26 July 2024Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote and .Please ensure you download all attachments and follow the instructions on how to apply.DocumentsBefore applying for this vacancy please ensure you read the documents below.Role Description